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BOSS HR
BOSS HRMS

Advanced Expense ManagementSimple Claims. Full Control.

Streamline employee expense claims, automate approvals, enforce policies and get real-time visibility into your organisation's spending.

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  • Digital expense claims
  • Policy compliance
  • Real-time approvals
  • Detailed analytics
bosshr / hrms / expenses / expenses-detail
BOSS HRMS Expense claim screen

Easy Claim Submission

Submit expenses in seconds with receipt uploads.

Policy Compliance

Enforce company policies and spending limits.

Multi-Level Approvals

Automate approvals with flexible workflows.

Real-time Analytics

Complete visibility into spending trends and costs.

Reimbursements

Process employee reimbursements faster and accurately.

Real product screens

Expenses in BOSS HRMS.

Actual screens from the product, shown with demo company data. Click any screen to view it full size.

bosshr / hrms / expenses / expenses-detail
BOSS HRMS Expense claim screen
Expense claimLine items, receipts, approvals and an audit trail for every claim.
bosshr / hrms / expenses / expenses-travel
BOSS HRMS Business travel screen
Business travelTrips, bookings, itineraries and settlements for every traveller.
bosshr / hrms / expenses / expenses-travel-dashboard
BOSS HRMS Travel dashboard screen
Travel dashboardTravel spend by month, purpose, department and destination.
bosshr / hrms / expenses / expenses-policies
BOSS HRMS Expense policies screen
Expense policiesPolicies by grade and category, with caps, approvals and cut-offs.
Product tour

Expenses, up close.

A closer look at the screens your team uses every day.

Submit New Expense

Submit a claim in seconds with a receipt.

Attach receipt

Claims without a receipt are flagged.

Recent Expense Claims

Select a claim to follow it through the approval flow.

DateDescriptionCategoryAmountStatus
Oct 14, 2025Food & Beverage₹ 3,200Pending
Oct 13, 2025Accommodation₹ 4,500Pending
Oct 12, 2025Travel₹ 8,500Approved
Oct 12, 2025Food & Beverage₹ 1,800Pending
Oct 11, 2025Travel₹ 6,200Pending
Oct 05, 2025Food & Beverage₹ 1,200Reimbursed
Oct 02, 2025Office Supplies₹ 850Rejected
Sep 28, 2025Software & Tools₹ 2,400Reimbursed

Pending

₹ 15,700

Approved

₹ 8,500

Reimbursed

₹ 3,600

Rejected

₹ 850

Approval Queue

Review claims with policy flags in view.

  • Sneha Iyer

    ₹ 3,200

    UI/UX Designer

    Team Dinner · Oct 14, 2025

    Over limit

  • Rohan Kumar

    ₹ 4,500

    DevOps Engineer

    Hotel Stay – Pune · Oct 13, 2025

  • Priya Mehta

    ₹ 1,800

    Product Manager

    Client Lunch · Oct 12, 2025

  • Vikram Singh

    ₹ 6,200

    Data Analyst

    Flight – Bangalore · Oct 11, 2025

Expense Policy Rules

Spending limits checked on every claim.

  • Travel Allowance

    Max ₹ 10,000 per trip

  • Meal Allowance

    Max ₹ 2,500 per claim

  • Hotel Accommodation

    Max ₹ 8,000 per night

  • Office Supplies

    Max ₹ 3,000 per claim

  • Software & Tools

    Max ₹ 5,000 per month

    Requires manager approval

5 of 5 rules active · pause one to see its flags clear.

Approval Flow

Multi-level approvals from submission to reimbursement.

Flight – Delhi to Mumbai

Aarav Sharma · Travel · Oct 12, 2025

₹ 8,500

Approved

  1. Submitted

    Employee submits the claim

    Completed

  2. Manager Approval

    Reporting manager reviews

    Completed
  3. 3

    Finance Review

    In progress

    Current step
  4. 4

    Reimbursed

    Paid with the next pay run

    Not started

Manager approved · finance is verifying the receipt.

Over limit

1

Missing receipt

1

Flagged amount

₹ 4,050

Top Spending

Spend by category, updated as claims arrive.

Total spend

₹ 4,63,120

10.2% vs Sep
  • Travel₹ 1,83,400 · 40%
  • Food & Beverage₹ 1,06,200 · 23%
  • Accommodation₹ 77,120 · 17%
  • Office Supplies₹ 57,860 · 12%
  • Software & Tools₹ 38,540 · 8%

More in Expenses

Receipt CaptureAttach receipts as images or PDFs to every claim.
Travel & Business ExpensesTrack travel, lodging and business expenses.
Policy ViolationsFlag claims that exceed limits or miss receipts.
Payroll IntegrationApproved claims flow into the next pay run.

BOSS HRMS

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LeaveCustom leave policies, approvals, balances and calendars.Learn more
PayrollAccurate pay runs, statutory compliance and digital payslips.Learn more
RecruitmentRequisitions, pipelines, interviews and offers.Learn more
OnboardingStructured journeys, tasks and document collection.Learn more
PerformanceGoals, reviews, 360° feedback and growth.Learn more
LearningCourses, learning paths, sessions and certifications.Learn more
EngagementSurveys, recognition, announcements and feedback.Learn more
Compensation & BenefitsSalary structures, benefits, incentives and total rewards.Learn more
AnalyticsWorkforce dashboards and reports across every module.Learn more

See Expenses in BOSS HRMS

Book a guided walkthrough tailored to your workforce and premises. We'll show you exactly how it fits your workflows.

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